Privacy Policy

Introduction

nextorbits GmbH ("we", "our", or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website nextorbits.world or use our services.

We are the data controller for the purposes of the General Data Protection Regulation (GDPR) and other applicable data protection laws. Our registered office is located at Mozartstraße 186, 44390 Dortmund, Germany.

Data We Collect

We collect various types of information in connection with the services we provide. The data we collect includes personal information you provide directly to us and information we gather automatically when you use our website.

Information You Provide

• Contact information (name, email address, phone number)
• Company information and business details
• Project requirements and specifications
• Communication preferences
• Any other information you choose to provide

Information We Collect Automatically

• IP address and location data
• Browser type and version
• Device information
• Website usage data and analytics
• Cookies and similar tracking technologies

How We Use Your Information

We use the information we collect for various purposes, including how we use your information to provide and improve our services, communicate with you, and ensure the security of our systems.

Legal Basis for Processing

Under GDPR, we process your personal data based on the following legal grounds:

• Legitimate Interest: To operate our business and provide services
• Contract Performance: To fulfil our contractual obligations
• Consent: When you have given explicit consent
• Legal Obligation: To comply with applicable laws and regulations

Specific Uses

• Providing and maintaining our services
• Processing and responding to inquiries
• Sending administrative and service-related communications
• Improving our website and services
• Analysing usage patterns and trends
• Ensuring security and preventing fraud
• Complying with legal and regulatory requirements

Data Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties except as described in this policy. We may share your information in the following circumstances:

• With trusted service providers who assist in operating our business
• When required by law or to protect our legal rights
• In connection with a business transfer or merger
• With your explicit consent

Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyse website usage. For detailed information about our use of cookies, please refer to our Cookie Policy.

Data Retention

We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Our data retention periods are based on business needs and legal requirements.

• Contact information: Retained for 3 years after last contact
• Project data: Retained for 7 years for legal and business purposes
• Website analytics: Retained for 2 years
• Marketing data: Retained until you withdraw consent

Your Rights

Under GDPR and other applicable data protection laws, you have certain rights regarding your personal information. These include:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Request limitation of processing
• Right to Data Portability: Request transfer of your data
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent at any time

To exercise any of these rights, please contact us using the information provided in the contact section below.

International Data Transfers

As we operate primarily within the European Union, your personal data is generally processed within the EU/EEA. If we transfer data outside the EU/EEA, we ensure appropriate safeguards are in place, including adequacy decisions or standard contractual clauses approved by the European Commission.

Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and employee training on data protection.

Children's Privacy

Our services are not directed to children under the age of 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.

Contact Information

If you have any questions about this Privacy Policy or our data practices, or if you wish to exercise your rights, please contact us at:

Supervisory Authority

You have the right to lodge a complaint with a supervisory authority if you believe we have processed your personal data in violation of applicable data protection laws. In Germany, you can contact the relevant state data protection authority or the Federal Commissioner for Data Protection and Freedom of Information.